FOWK PRIVACY POLICY

Privacy Policy

Last Updated: November 2025

FOWK (“we”, “our”, or “us”) is committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, interact with our content, or contact us.

By using our website, you agree to the practices described in this Policy.

1. Information We Collect

A. Information You Provide to Us

We may collect personal information that you voluntarily provide when:

Submitting a contact form
Subscribing to newsletters or updates
Registering for events such as the Ondiri Wetland Conservation Run
Interacting with our blog content, comments, or feedback forms

This may include:

Full name
Email address
Phone number
Organization (optional)
Messages or inquiries you send to us

B. Automatically Collected Information

When you visit the FOWK website, we may automatically collect:

IP address
Browser type and version
Device type
Pages viewed
Time spent on pages
Referring website links

This information helps us improve website performance, usability, and security.

C. Cookies and Tracking Technologies

We may use cookies to:

Improve user experience
Analyze traffic
Remember preferences

You can disable cookies through your browser settings, but some features may not work properly.

2. How We Use Your Information

We use your information to:

Respond to inquiries or feedback
Send updates, newsletters, or announcements
Improve our articles, blogs, and digital services
Manage event-related communication
Enhance website security and performance
Understand user interests and improve content

We do not sell your information.

3. Legal Basis for Processing

We process your information in accordance with both the General Data Protection Regulation (GDPR) and the Kenya Data Protection Act (DPA), 2019. This includes:

Your consent (e.g., newsletter subscriptions, contact form submissions)
Legitimate interest (e.g., improving site performance, ensuring security, understanding user engagement)
Contractual necessity (e.g., responding to your inquiries or participation in events)
Legal obligations under Kenyan law, including the Data Protection Act and relevant regulations
Transparency requirements as outlined in the Data Protection (General) Regulations, 2021

4. How We Share Your Information

We may share information only with:

Service providers who support website hosting, analytics, or email delivery
Event partners when necessary for coordination
Legal authorities if required by law to protect rights or safety

We DO NOT share your information for marketing by third parties.

5. Data Storage and Security

We take reasonable technical and organizational measures to protect your information, including:

Secure hosting environments
Limited access controls
Encryption where necessary

6. Your Rights

Depending on your location, you may have the right to:

Access the personal information we hold about you
Request corrections
Request deletion (“right to be forgotten”)
Withdraw consent (e.g., unsubscribe from emails)
Request restriction or objection to data processing

To exercise these rights, contact us using the details at the end of this Policy.

7. Email Communication

If you subscribe to updates:

We will only send content related to FOWK, such as events, articles, and announcements
You may unsubscribe at any time through a link in each email

8. Data Retention

We retain your data only as long as needed for:

Communication: until the conversation is complete
Subscriptions: until you unsubscribe
Event-related submissions: until responsibilities conclude
Analytics: according to provider retention settings

9. Third-Party Links

Our website may contain links to external blogs, articles, or partner organizations. We are not responsible for the privacy practices of those websites.

10. Children’s Privacy

FOWK is committed to protecting the privacy and safety of children. Our conservation and environmental education activities often involve schools, youth groups, and community-based programs. We do take photographs and videos during school and community events for documentation and conservation awareness. However, we do not collect any other personal information about children, such as names, contact details, or identifiable records. All media is handled with care and used only with appropriate permission. .

When working with schools or youth groups, any images or media captured are handled responsibly and used only for legitimate purposes such as conservation awareness, reporting, or educational documentation. To ensure compliance with the Kenya Data Protection Act (2019) and good ethical practice, we ensure that:

No personal details of children (e.g., names, contacts, school records, or identifiable private information) are collected or published
Images are taken with informed permission from the school administration, event organizers, or relevant guardians
Media featuring children is used strictly for conservation, education, or community engagement purposes
All content is stored securely and used in a manner that respects the dignity and safety of minors

If we discover that personal information related to a child has been collected without appropriate consent or authorization, we will:

Promptly delete or anonymize the information
Notify the school or guardian where appropriate
Review and strengthen our procedures to prevent recurrence

If you believe that a child's personal data has been shared with FOWK without proper permission, please contact us immediately so that we can take corrective action.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised “Last Updated” date.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy, contact us at:

FOWK – Friends of Wetlands Kenya
Email: info@friendsofondiriwetlandkenya.org
Tel: +254 721 373 871